Helps you to implement the organization, function and processes to manage and control your programs.

Definition

Peak Performance Technologies’ Program Governance and Control helps your business steer programs towards successful delivery through establishing effective program management structures. Control is gained by using methods and tools that allow management to monitor and direct progress, identify and reduce threats, and respond to changes and problems. Crucially, the right governance structure will support the robust flow of program information that is critical to success. 

• • Governance- We will help you to build the right levels of management into the program and tie it into the business. This governance must also adapt to changes in the program and its environment, which will inevitably happen in a long, complex undertaking.
  • Control- applied using a tried and trusted set of processes to steer the program itself, and guide and communicate with its portfolio of projects. These processes are managed through individuals, boards and functional teams, who are given clear and unambiguous remits and levels of authority.

Every program needs a center of expertise to set up and run these processes - a Program Management Office is often deployed for this purpose.

Benefits

Governance and Control makes the difference between a successful program and one that can veer off course, lose sight of its objectives, and fail to bring the intended benefits. Strong governance builds genuine involvement with the business and stakeholders and ensures that its purpose and outcomes match their needs.

Effective management reporting means that the right information is consistently available in a commonly-understood format at the right time, bringing confidence in the business that it can base decisions on solid foundations.  Programs are complex and include multiple projects. It is essential to control them so that they deliver the right, high-quality products at the right time. The flow of current information to the management of the program allows it to respond quickly to the changing needs of the business, and to problems and risks that arise.  The right governance structure makes the program an integral part of the business, moving it to a new state by employing expert skills and resources within a clear framework that all can understand. Control ensures that this major investment is effectively channeled to produce the expected benefits.  Peak Performance Technologies will help you maximize Return on Investment - well-governed programs deliver strategic aims while maximizing benefits and reducing risk.

Approach

Implementation of or change to the governance of a program requires knowledge of what structure will best serve the Program. Our industry experience, gained in public and private sector programs nationwide, provides a reasoned and objective view of the program whether it is starting up, facing major change, or hitting problems - the solution is tailored to the circumstances.  Each engagement is different, but there are certain products that we would normally expect to deliver when implementing our Program Governance and Control. These include, in a typical implementation sequence -

• • An analysis of the program, and the capacity of the business to manage it.
  • Clearly described processes that provide the necessary controls - project appraisal, planning, change control, risk management, procurement, resource management and benefits realization (ensuring that the program delivers the positive outcomes that it is designed for) are key examples.
  • Processes and procedures, usually built around genuinely informative program-level reporting, without which effective management is not possible.
  • An appropriate schedule of meetings and events, each backed up with clear terms of reference and clarification of roles and responsibilities.
  • The program plan, encompassing the definition of the program and the running of the program itself, not merely a set of project schedules.
  • A Program Management Office (PMO) to establish and run the processes.

Program Governance and Control will help you establish a sound, flexible framework within which to manage your program, and the means to control it. You will have access to our industry thought leaders to use as sounding boards for ideas and to share lessons learned and best practices throughout your project lifecycle.